Introduction
If you are a foreign national residing or conducting business in Kenya, obtaining a KRA PIN (Kenya Revenue Authority Personal Identification Number) is a mandatory requirement. This unique number is essential for tax purposes, conducting business, and accessing various government services. In this guide, we will walk you through the process of KRA PIN Registration for foreigners in a quick and easy manner.
What is a KRA PIN?
A KRA PIN is a unique identifier issued by the Kenya Revenue Authority to both individuals and businesses for tax-related transactions. It is required for activities such as:
- Opening a bank account
- Registering a business
- Importing goods
- Buying or selling property
- Applying for work permits
For foreign nationals, acquiring a KRA PIN is crucial to ensure compliance with Kenyan tax laws.
Who Needs a KRA PIN in Kenya?
Foreign nationals in Kenya may need a KRA PIN for different reasons, including:
- Employment purposes
- Business registration
- Investing in property
- Importing or exporting goods
- Acquiring government contracts
If you fall under any of these categories, KRA PIN Registration for foreigners is a necessary step to legalize your transactions in Kenya.
Requirements for KRA PIN Registration for Foreigners
To register for a KRA PIN, you need the following documents:
- Valid Passport – A scanned copy of the passport bio-data page.
- Alien ID Card – Issued by the Department of Immigration (for residents).
- KRA Agent or Tax Representative – A Kenyan resident or company that acts as your tax agent.
- Work Permit (if applicable) – For foreigners employed in Kenya.
- Kenyan Business Registration Certificate (if applicable) – For those registering a business.
Step-by-Step Process for KRA PIN Registration
Step 1: Visit the KRA iTax Portal
The first step in KRA PIN Registration for foreigners is visiting the official iTax portal. You will need to create an account if you do not have one.
Step 2: Select ‘New PIN Registration’
On the homepage, select the ‘New PIN Registration’ option. Choose ‘Individual’ if you are registering as an individual, or ‘Non-Individual’ for businesses.
Step 3: Provide Personal Details
Fill in the required details such as:
- Your full name as per the passport
- Passport number
- Date of birth
- Country of origin
- Email address
- Phone number
Step 4: Enter Tax Obligation Details
Foreigners typically fall under the tax obligation category of Income Tax – Resident or Income Tax – Non-Resident depending on their residency status.
Step 5: Upload Required Documents
You will need to upload the required scanned copies of your passport, Alien ID (if applicable), and any other supporting documents.
Step 6: Submit Your Application
After filling in all the details and uploading the necessary documents, submit your application. You will receive an acknowledgment receipt.
Step 7: Receive Your KRA PIN
Once your application is verified, you will receive your KRA PIN certificate via email. You can also download it from the iTax portal.
How to Update or Retrieve a Lost KRA PIN
If you need to update your details or retrieve a lost PIN, follow these steps:
- Log in to your iTax account.
- Click on ‘Amend PIN Details’ for updates.
- If you lost your PIN, select ‘Forgot PIN’ to retrieve it via your registered email.
Common Challenges & How to Overcome Them
1. Missing Alien ID
Some foreigners may not have an Alien ID. In such cases, a passport with a valid work permit may be used.
2. Tax Representative Requirement
If you are a non-resident, you may need a tax representative to assist in the registration process.
3. Technical Issues on iTax Portal
If you encounter any technical difficulties, try clearing your browser cache or use a different browser. Alternatively, you can visit the nearest KRA office for assistance.
Conclusion
KRA PIN Registration for foreigners is a straightforward process if you have all the required documents. Whether you are in Kenya for business, employment, or investment, obtaining a KRA PIN ensures compliance with tax laws and smooth transactions. Follow the steps outlined in this guide to register your KRA PIN efficiently and hassle-free.